Secondary Schools & Sixth Form Privacy Notice

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Privacy Policies

Privacy notice – Secondary & Sixth Form College

1.0 Scope
This privacy notice covers all data subjects (students and their families) whose personal data is collected in the provision of secondary and sixth form education at Vision Academy Learning Trust schools, in line with the requirements of the General Data Protection Regulation (GDPR).

2. Responsibilities
2.1 The Data Protection Officer / Trust Compliance Manager is responsible for ensuring that this notice is made available to data subjects prior to Vision Academy Learning Trust collecting/processing their personal data.
2.2 All Employees/Staff of Vision Academy Learning Trust who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.

3. Privacy notice
The Vision Academy Learning Trust is a group of secondary and primary schools with a common aim to inspire the imaginations of our students and to support them to develop in ways which stand them in good stead for their future lives and responsibilities as individuals, employees and citizens.

  • Vision Academy Learning Trust is a company limited by guarantee registered in England.
  • Company Number: 10249712
  • Registered Office: Egglescliffe School, Urlay Nook Road, Eaglescliffe, Stockton-on-Tees, TS16 0LA
  • ICO Registration Number ZA194005

Our Data Protection Officer can be contacted directly here:

dpo@valt.org.uk

 01642 352570

The personal data we collect from/process about you

3. Privacy notice 

The personal data we would like to collect from/process about Vision secondary and sixth form students and their families is:

Data Ref  Personal data type: Source (where Vision Academy Learning Trust obtained the personal data from if it has not been collected directly from you, the data subject.):
 1 Student personal information – names, date of birth, gender, contact telephone numbers, addresses, next of kin, pupil identification number, unique candidate identifier (UCI), unique learner number (ULN),  care arrangements, court orders  
 2 Student ethnicity, language  
 3 Student Free school meal eligibility Stockton Borough Council Confidential Free School Meals Helpline
 4 Parent names, contact telephone numbers, email addresses, addresses, relationship to pupil  
 5 Attendance information – number of absences, sessions late, absence reasons  
 6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, external examination results, teacher assessment results, examination scripts Teaching Staff, Examination Boards (eAQA, OCR, Pearson EdExcel, WJEC)
 7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans Teaching Staff
 8 Behavioural information – e.g. number of temporary exclusions Head Teacher
9 Student medical information – individual healthcare plans, medication, allergies  
 10 Post 16 destinations (education, employment, training) and destinations of those students who leave before the normal leaving age, or mid-year Teaching Staff
 11 Photographs and video images (forming part of student assessment record) Teaching Staff
 11.1 Photographs of individual students (taken by Vision Employee kept on pupil record and for ID Badges) Vision Employee
 11.2 Photographs of individual students (taken by third party for sale to parents) Tempest Photography
 11.3 Photographs of groups of students (taken by third party for sale to parents) Tempest Photography
 11.4 First name, surname, photographs and video images (used in displays, school publications, shared on school website and social media) Teaching Staff
 11.5 First name, photographs and video images (in local or national newspapers, televised news programmes or on media website)  
 12 Biometric (fingerprint) data  
 13 CCTV video surveillance  

The purpose of processing your data

3. Privacy Notice (continued)

The personal data we collect will be used for the following purposes:

Data Ref  Personal data type:  Purpose of processing
 1 Student personal information – names, date of birth, gender, contact telephone numbers, addresses, next of kin, pupil identification number, unique candidate identifier (UCI), unique learner number (ULN),  care arrangements, court orders To support student learning To monitor and report on student progress To provide appropriate pastoral care To safeguard the individuals on our premises To assess the quality of our service To maintain school information required by law 
 2 Student ethnicity, language
 3 Student free school meal eligibility To monitor and report on student progress
To provide appropriate pastoral care
To maintain school information required by law
 4 Parent names, contact telephone numbers, email addresses, addresses, relationship to pupil To provide appropriate pastoral care
To safeguard the individuals on our premises
To communicate with parents
 5 Attendance information – e.g. number of absences and absence reasons To monitor and report on student progress
To provide appropriate pastoral care
To safeguard the individuals on our premises
To maintain school information required by law
 6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, external examination results, teacher assessment results, examination scripts To monitor and report on student progress
To assess the quality of our service
To provide appropriate pastoral care
To maintain school information required by law
 7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans To monitor and report on student progress
To provide appropriate pastoral care
To safeguard the individuals on our premises
To maintain school information required by law
 8 Behavioural information – e.g. number of temporary exclusions To support student learning
To monitor and report on student progress
To assess the quality of our service
To provide appropriate pastoral care
To safeguard the individuals on our premises
To maintain school information required by law
 9 Student medical information – individual healthcare plans, medication, allergies To safeguard the individuals on our premises 
 10 Post 16 destinations (education, employment, training) and destinations of those students who leave before the normal leaving age, or mid-year To assess the quality of our service
To maintain school information required by law
 11 Photographs and video images (forming part of pupil assessment record) To monitor and report on student progress
 11.1 Photographs of individual students (taken by Vision Employee kept on pupil record and for ID Badges) To provide appropriate pastoral care
To safeguard the individuals on our premises
 11.4 First name, surname, photographs and video images (used in displays, school publications, shared on school website and social media) To communicate with students, parents and the wider community
 11.5 First name, photographs and video images (in local or national newspapers, televised news programmes or on media website) To communicate with students, parents and the wider community
 12 Biometric (fingerprint) data To provide meal service for students
 13 CCTV video surveillance To safeguard the individuals on our premises

The legal basis for processing your data

3. Privacy Notice (continued)

Note: “Article” refers to the section of the General Data Protection Regulation under which lawful processing is permitted.

Data Ref  Personal data type:  Legal Basis
 1 Student personal information – names, date of birth, gender, contact telephone numbers, addresses, next of kin, pupil identification number, unique candidate identifier (UCI), unique learner number (ULN),  care arrangements, court orders  Article 6(1)(e) – official authority
processing is necessary in the exercise of official authority vested in the controller (Education Act 1996)
Article 6(1)(c) - legal obligation
Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013
 2 Student ethnicity, language
 3 Student free school meal eligibility
 4 Parent names, contact telephone numbers, email addresses, addresses, relationship to pupil
 5 Attendance information – e.g. number of absences and absence reasons
 6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, external examination results, teacher assessment results, examination scripts  
 7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans
 8 Behavioural information – e.g. number of temporary exclusions
 9 Student medical information – individual healthcare plans, medication, allergies
 
 7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans Article 6(1)(c) – legal obligation: Section 100 Children and Families Act 2014
Article 6(1)(d) – vital interest
 9 Student medical information – individual healthcare plans, medication, allergies
 6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, external examination results, teacher assessment results, examination scripts   Article 6(1)(c) – legal obligation
Regulation 3(1) Part 1 The Education (Independent School Standards) Regulations 2014
 7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans
 
 4 Parent names, contact telephone numbers, email addresses, addresses Article 6(1)(d) – to protect the vital interests of the data subject
 11.1 Photographs of individual students (taken by Vision Employee kept on pupil record and for ID Badges)
 
 12 Biometric (fingerprint) data  Article 6(1)(b) – contract to fulfil a contract between parent and caterer
 
 13 CCTV video surveillance  Article 6(1)(e) – official authority
Section 547 of the Education Act 1996

Our legitimate interests in processing your data

3. Privacy Notice (continued)

Note: “Article” refers to the section of the General Data Protection Regulation under which lawful processing is permitted.

Data Ref Personal data type: Legitimate interests
 4 Parent names, contact telephone numbers, email addresses, addresses Article 6(1)(f) – legitimate interest
To communicate with parents
 6 Assessment information – examination scripts   Article 6(1)(f) – legitimate interest
To support student learning
 6 Assessment information – external examination results Article 6(1)(f) – legitimate interest
To communicate with students, parents and the wider community
11.4 First name, surname, photographs and video images (used in displays, school publications, shared on school website and social media) Article 6(1)(f) – legitimate interest
To communicate with students, parents and the wider community

 

The special categories of personal data concerned

3. Privacy Notice (continued)

Note: “Article” refers to the section of the General Data Protection Regulation under which lawful processing of special category data is permitted.

Data Ref Special categories of personal data: Lawful basis for processing
 2  Student ethnicity, language Article 9(2)(b) – obligation of the controller authorised by law
The data subject may withhold this information at the time of collection if they choose.
 7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans Article 9(2)(b) – obligation of the controller authorised by law
 9 Student medical information – individual healthcare plans, medication, allergies Article 9(2)(b) – obligation of the controller authorised by law
 12  Biometric (fingerprint) data Article 9(2)(a) – explicit consent
We require your explicit consent for processing this data; see section 3.1

 

Consent for processing

3.1 Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

Consent is required for Vision Academy Learning Trust to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.

The personal data that requires your explicit consent for processing is as follows:

Consent for the below personal data is given at the time of collecting the information on the School Admission Form, except for Item 6 which is collected as part of our Post Results service.

You may withdraw this consent at any time by completing GDPR_REC_4.6B Withdrawal of Consent Form Secondary_6th.

Data Ref

Personal data type:

Purpose of processing where Article 6(1)(a) – consent is explicitly required

6

Assessment information – examination scripts 

We will request your examination script from the Exam Board to support the learning of others.  At the time of requesting this consent we will also ask if we can share your name alongside the script.

6

Assessment information – external examination results

We may publish external exam results on our school website, together with the students first and surname.  The results will be published in surname order.

11.0

Photographs and video images (forming part of student assessment record)

We may take photographs or make videos for monitoring or other educational and administration use as part of the assessment process.  School equipment will be used to take photographs or record images.

11.1

Photographs of individual students (taken by Vision Employee kept on pupil record and for ID Badges)

A school photographer, using school equipment will take individual student photographs that are uploaded to the Progresso electronic record and used for ID badges.

11.2

Photographs of individual students (taken by third party for sale to parents)

An external photographer, using his/her own equipment, also comes into school to take individual student and group photographs that are then made available for parents to purchase.

11.3

Photographs of groups of students (taken by third party for sale to parents)

11.4

First name, surname, photographs and video images (used in displays, school publications, shared on school website and social media)

We may take photographs of our students for use in the school prospectus, newsletter or other printed publications.  We may also take photographs or videos for use on the school website/social media, display boards and TV screens within the school.  Photographs and videos may also be taken on school trips and activities for use by the school.  School equipment will be used to take photographs or record images.

11.5

First name, photographs and video images and examination results (in local or national newspapers, televised news programmes or on media website)

Occasionally Vision schools may be visited by the media to take photographs or videos of an event or particular achievement we are celebrating.  Students will often appear in these images, which may feature in local or national newspapers, televised news programmes or on media websites.  When filming or photography is carried out by the media they will use their own equipment, students first names will only be shared if there is a particular reason to do so.

12

Biometric (fingerprint) data

Vision schools use biometric data to operate our cashless catering system.  Students are identified by a biometric system which reads their fingerprint.  Our system uses an image of the fingerprint to create a mathematical algorithm and then discards the fingerprint; only the numbers remain and these cannot be re-interpreted back into a fingerprint image.

Third parties to whom we have a legal obligation to share

3.2 Disclosure Vision Academy Learning Trust has a legal obligation to routinely pass on your personal data to the third parties listed below:

Data Ref Personal Data Type Name of Third Party Purpose of processing  
1 Student personal information – names, date of birth, gender, contact telephone numbers, addresses, next of kin, pupil identification number, unique candidate identifier (UCI), unique learner number (ULN),  care arrangements, court orders Department for Education

Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013 The National Pupil Database (NPD) is managed by the DfE and contains information about students in schools in England. Vision Academy Learning Trust is required by law to provide information about our students to the DfE as part of statutory data collections, such as the school census; some of this information is then stored in the NPD.

The DfE may share information about our students from the NPD with third parties who promote the education or wellbeing of children in England by:

  • Conducting research or analysis.
  • Producing statistics.
  • Providing information, advice or guidance.

The DfE has robust processes in place to ensure the confidentiality of any data shared from the NPD is maintained. Retrieve a copy of the safeguards in place here https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information  

2 Student ethnicity, language  
3 Student free school meal eligibility  
5 Attendance information – e.g. number of absences and absence reasons  
6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, external examination results, teacher assessment results  
7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans  
8 Behavioural information – e.g. number of temporary exclusions  
1-8 Personal Data Type 1-8 listed above Destination School Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013 Your child’s destination school will have its own Privacy Policy. 
4 Parent names, contact telephone numbers, email addresses, addresses, relationship to pupil
 
1-8 Personal Data Type 1-8 Local Authority

Section 175 Education Act 2002 places a duty on both the Education Provider and the LA to safeguard and promote the welfare of children.

Education Act 1996 Section 436A imposes a duty on the LA to identify and monitor children missing education.

Education Act 1996 Section 444 places responsibilities on the LA in terms of enforcing student attendance.

Exclusion from maintained schools, academies and pupil referral units in England 2017 Education Providers are obliged by its funding agreement to follow current law and DfE advice on Exclusions.

Education Act 1996 Section 507B – responsibilities in relation to the education or training of 13-19 year olds. Students aged 13+ When a student turns 13 we pass on personal information to youth support services and careers advisers. Students aged 16+ Student details are also provided to post-16 education and training providers.

Retrieve a copy of the Privacy Policies in place here

Middlesbrough Council’s Privacy Policy Stockton Borough Council’s Privacy Policy

Third party processing

3.2 Disclosure (continued)

The following third parties will receive your personal data for the following purpose(s) as part of our routine processing activities:

Data Ref Personal Data Type Name of Third Party Purpose of processing
1-10 Personal Data Type 1-10 Advance Progresso Progresso is our electronic management information system and contains the majority of our student records.

Staff have permissions-controlled access to this.

11.1 Photographs of individual students (taken by Vision Employee kept on pupil record and for ID Badges)
1-9 Personal Data Type 1-9 CPOMS  CPOMS is our child protection online management information system and contains the majority of our student records including behaviour, welfare and medical records.

Staff have permissions-controlled access to this.

1 Student personal information – Legal Forename and Surname, Middle names, gender, DOB, Candidate Number, ULN, UCI, year group Exam Boards

eAQA, OCR, Pearson EdExcel, WJEC

The exam boards require us to provide this information in order for the exams to be successfully administered. Please note that Legal Forename and Surname are the details that appear on the birth certificate. We are not permitted to share shortened versions of these names. Exam Boards require information for all students sitting public examinations; this is likely to be students in Years 10, 11, 12 and 13.

Staff have permissions-controlled access to this.

6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades
1,6 Personal data 1 and 6 as above plus Exam Boards (Special Considerations)

eAQA, OCR, Pearson EdExcel, WJEC

For students needing special consideration, we would also share brief details of the situation / medical condition leading to disadvantage during exams or coursework.

Staff have permissions-controlled access to this.

7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans
9 Student medical information
1 Student personal information – Legal Forename and Surname, Middle names, gender, DOB, Candidate Number, ULN, UCI, year group Exam Boards

(Moderation)

eAQA, OCR, Pearson EdExcel, WJEC

Information is shared with the Exam Boards to enter and coursework for external examinations.

This information may also be shared with individual moderators from each Exam Board.

Staff have permissions-controlled access to this.

6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, teacher assessment results
11. Photographs and video images (forming part of student assessment record)
1 Student personal information – Legal Forename and Surname, Middle names, gender, DOB, Candidate Number, ULN, UCI, year group Exam Boards

(Post Results Services)

eAQA, OCR, Pearson EdExcel, WJEC

This information is shared with Exam Boards in the event of students’ enquiries about results or where they request access to scripts.

Staff have permissions-controlled access to this.

6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, teacher assessment results
1 Student personal information – names, pupil identification number ePraise Vision schools track and communicate their child’s progress with parents by sharing the personal data identified with ePraise.

Retrieve a copy of the Privacy Policy in place

https://www.epraise.co.uk/index.php?view=privacy

11. Photographs and video images (forming part of student assessment record)
1 Student personal information – names, date of birth, gender, pupil identification number FFT Aspire  We share information with FFT Aspire to enable us to calculate students’ KS2 scores to where the student should be at various points in their education.
We use this information to assess ourselves.
2 Student ethnicity, language, ,
3 Student Free school meal eligibility
6 Assessment information examination results, teacher assessment results
7 Student SEN provision (formerly stage) Student SEN type ranking
1 Student personal information – names, , pupil identification number Learning Platform Providers

Accelerated Reader

Kerboodle

Lexia

MicroLibrarian Systems

My GCSE Science

Pearson ActiveLearn

UK Rocketry Association (UKRA)

Show My Homework

Yacapaca

Vision schools provide students and parents access to a number of learning platforms to support student learning using the personal data identified.

 

Retrieve a copy of the Privacy Policies in place by viewing the Privacy Policy for each learning platform provider:

Accelerated Reader Privacy Policy

Kerboodle Privacy Policy

Lexia Core Privacy Policy

MicroLib Privacy Policy

My GCSE Science Privacy Policy

Pearson ActiveLearn Privacy Policy

UKRA Privacy Policy

Show My Homework Privacy Policy

1 Student personal information – names, date of birth, gender, pupil identification number LearningPlusUK  We share information with LearningPlus UK to enable us to calculate students’ assessment scores to where the student should be at various points in their education.

We use this information to track progress and assess our provision.

2 Student ethnicity, language, ,
3 Student Free school meal eligibility
6 Assessment information examination results, teacher assessment results
7 Student SEN provision (formerly stage) Student SEN type ranking
1 Student personal information – names, date of birth, gender Nationwide Retail Systems Ltd (NRSLtd)  Vision schools operate a cashless catering system. We share the data identified with NRSLtd to create numerical IDs from fingerprints to manage our cashless catering system.

We require your explicit consent for processing this data; see section 3.1

12 Biometric (fingerprint) data
1 Student personal information – names, date of birth, gender, contact telephone numbers, addresses, next of kin, pupil identification number, care arrangements NHS and other support services We may refer your child to an NHS service such as speech and language, occupational health and Child & Adolescent Mental Health Services.

We may also refer your child to access other support services such as Educational Psychology, counselling, family therapy and play therapy.

We will tell you when we process this information.

2 Student ethnicity, language
4 Parent names, contact telephone numbers, email addresses, addresses, relationship to pupil
5 Attendance information – e.g. number of absences and absence reasons
7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans
8 Behavioural information – e.g. number of temporary exclusions
9 Student medical information – individual healthcare plans, medication, allergies
1 Student personal information – names, pupil identification number, gender ParentMail Vision schools use ParentMail as a platform to communicate with parents and facilitate payment of trips and activities on our behalfWe share the personal information identified to set users up on the system.

 

Retrieve a copy of the Privacy Policy in place here

https://www.parentmail.co.uk/privacy-policy

4 Parent names, contact telephone numbers, email addresses, relationship to pupil
6 Assessment information – external examination results School Websites Vision schools will publish selected student external examination results on their school websites.  They will be published in surname order.
11.4 First name, surname, photographs and video images (used in displays, school publications, shared on school website and social media) Social Media

·         Twitter

School Websites

Vision Website

www.valt.org.uk

Vision schools may take photographs or videos for use on the school website/social media.  School equipment will be used to take photographs or record images.

Retrieve a copy of the safeguards in place here

Twitter Privacy Policy

We require your explicit consent for processing this data; see section 3.1

1 Student personal information – names, pupil identification number Tempest Photography Individual photographs are available for sale for the personal, private use of parents; we share the data identified with Tempest Photography to enable parents to order photographs online.

Retrieve a copy of the Privacy Policy in place here
https://www.htempest.co.uk/gdpr

We require your explicit consent for processing this data; see section 3.1

4 Parent Contact telephone numbers, email addresses
1 Student personal information – names, pupil identification number Specialist teachers, coaches Vision schools provide students’ access to specialist teachers and coaches to support student learning and enrich our curriculum.  Some of the personal data identified is shared with specialist teachers and coaches to provide appropriate pastoral care, to safeguard students and protect their vital interests.

Vision has a contract in place with all specialist teachers and coaches that protects personal information in line with the requirements under GDPR.

7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans
9 Student medical information – individual healthcare plans, medication, allergies
6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, external examination results, teacher assessment results UCAS Students self-register on the UCAS website and input all their own data, however sixth form staff can view the information they have input and can verify examination results.

Teaching staff will also provide an academic reference for students on the site.

Retrieve a copy of the Privacy Policy in place here

https://www.ucas.com/corporate/about-us/privacy-policies-and-declarations/ucas-privacy-policy

How long we keep your data

3.3 Retention period

Vision Academy Learning Trust will process personal data for the duration that students attend secondary school and/or Sixth Form College. We hold student data in the form of secure paper and electronic records and store the personal data according to the Information and Records Management Society Information Management Toolkit for Schools v5 · 01 February 2016.

 Ref  Personal data type:  Retention Period
 1 Student personal information – names, date of birth, gender, contact telephone numbers, addresses, next of kin, pupil identification number, care arrangements, court orders Total retention period - Date of Birth of the pupil + 25 years (Limitation Act 1980

(Section 2)

 2 Student ethnicity, language
 3 Student Free school meal eligibility
 4 Parent names, contact telephone numbers, email addresses, addresses, relationship to pupil
 5 Attendance information – number of absences, sessions late, absence reasons
 6 Assessment information – qualifications being entered for and relevant unit codes and tier of entry, coursework marks or grades, external examination results, teacher assessment results, examination scripts Total retention period - Date of Birth of the pupil + 25 years (Limitation Act 1980
(Section 2)

Examination Certificates are retained for exam date + 10 years

Examination Scripts are retained for exam date + 3 years

 7 Student SEN provision (formerly stage) Student SEN type ranking, provision maps, support plans Date of Birth of the pupil + 25 years THEN REVIEW
 8 Behavioural information – e.g. number of temporary exclusions Total retention period - Date of Birth of the pupil + 25 years (Limitation Act 1980
 9 Student medical information – individual healthcare plans, medication, allergies
 10 Post 16 destinations (education, employment, training) and destinations of those students who leave before the normal leaving age, or mid-year
 11 Photographs and video images (forming part of student assessment record) Where possible students’ work should be returned to the student at the end of the academic year; otherwise current year + 1 year
 11.1 Photographs of individual students (taken by Vision Employee kept on pupil record and for ID Badges)  Year of Leaving +1 year
11.2 Photographs of individual students (taken by third party for sale to parents) Not retained
11.3 Photographs of groups of students (taken by third party for sale to parents) Year of Leaving +5 years
 11.4 Photographs and video images (used in displays, shared on school website and social media) Year of Leaving +10 years
 12 Biometric (fingerprint) data Not retained
 13 CCTV video surveillance  7 days

Your rights as a data subject

3.4 Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that Vision Academy Learning Trust refuses your request under rights of access, we will provide you with a reason as to why.

You have the right to complain as outlined in clause 3.5 below.

All of the above requests will be forwarded on should there be a third party involved (as stated in 3.2 above) in the processing of your personal data.

To make a subject access request access, use the form GDPR_REC_4.2 Subject Access Request Form

Complaints

3.5 Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Vision Academy Learning Trust (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Vision Academy Learning Trust’s Data Protection Officer.

The details for each of these contacts are:

 

Supervisory authority contact details

Data Protection Officer (DPO) contact details

Name:

Information Commissioners Office

Mrs J Turner

Address line 1:

Information Commissioner's Office
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Egglescliffe School,
Urlay Nook Road,
Eaglescliffe,
Stockton-on-Tees,
TS16 0LA

Email:

https://ico.org.uk/global/contact-us/email/

dpo@valt.org.uk

Telephone:

0303 123 1113

01642 352570

Printable Policy Version

 Secondary and Sixth Form Privacy Notice