Job Title: Administrator
Location: Egglescliffe School and Sixth Form College
Start Date: As Soon As Possible
Actual Salary: £17,366 to £18,041 (pending job evaluation)
Hours of Work: 30 hours per week, term time plus 5 days
Contract Type: Temporary (1 Year)
Closing Date: 9.00am, Wednesday 30 April 2025
Interviews: w/c Monday 5 May 2025
About the Role
Egglescliffe is a highly successful and oversubscribed mixed comprehensive 11 – 18 school. Our visitors comment on the extremely positive learning atmosphere at the school and the focus on every student achieving and exceeding their potential.
We also hold the following national awards:
* Ofsted Outstanding School Status * National Teaching School * Sport England Sportsmark * Healthy School Award
We seek to appoint an administrator to work under the instruction/guidance of the Exams Officer / Office Manager to support with general administration for the school including the preparation and running of the internal and external exams for both school and sixth form students. The position is temporary for 1 year which will be reviewed and is available immediately.
With an NVQ level 2 or equivalent in a relevant discipline and previous clerical/administrative experience, you should have good communication and IT skills. Experience and knowledge of school exams is preferred but not essential. The school’s management information system is Arbor and we also use Exams Assist.
Your key responsibilities will include:
- Assist with general staff queries and requests.
- Take a lead in answering the main school telephone line, answering queries and taking/relaying accurate messages.
- Escort visitors and students to main reception when required.
- Maintain manual and computerised records/management information systems.
- Produce lists/information/data as required.
- Undertake typing, word-processing and other IT based tasks.
- Undertake administrative procedures.
- Cover for absent staff.
- Dealing with all queries and emails within the exams inbox, co ordinating responses where needed.
- Be the first point of contact for parent / student exams queries received by phone, ensuring you escalate complex queries to the Exams Officer or Deputy when needed.
- Collating Exam Invigilation availability and entering into Exams Assist to support with the internal and external exams.
- Creating, printing and correctly storing exam paperwork for internal and external exams.
- Supporting the Exams Officer and Deputy in ensuring all correct communication is issued to parents and students in advance of the exams.
- Organising and maintaining all exam boxes, including replenishing the stock as needed.
- Ordering and keeping stock of all exam access arrangement material as per the current needs of the students.
- Organising and correctly storing the exam certificates when they are received.
- Logging and correctly storing the Reader Pens.
- Assist in the set up of rooms for all internal and external exams, including all correct signage is prepared, displayed and returned after the exams.
- Assist with the production of post results day information and envelopes for candidates.
About Us
We are a newly merged Trust, Spark Education Trust which currently consists of 11 Primary Schools and 4 Secondary Schools. The Spark Education Trust can offer you a professional challenge and a rewarding opportunity, working with collaborative schools that are passionate about the progress and development of every student.
What we have:
- A positive and caring ethos and working atmosphere
- Friendly children, eager to learn and achieve
- An aspirational curriculum for all students
- A committed, enthusiastic and supportive staff team
- Excellent support from the Governing Body, the staff and parents/carers
- Opportunities for career development
For further details on us as an organisation, please click here.
How to Apply
Please make sure both application forms, part 1 and 2, are completed and returned via email to vacancies@egglescliffe.org.uk.
Please note that feedback will only be given to shortlisted candidates, if you do not receive an invite to interview within 30 days of the advert’s closing date assume that you have been unsuccessful in your application for this post.
Safeguarding Notice
The Spark Education Trust is committed to safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. This post is subject to an enhanced DBS check. The post you are applying for is exempt from the rehabilitation of offender’s act 1974. We will also carry out an online search on shortlisted candidates to help identify any incidents or issues that are publicly available online.
